GEA Food Solutions B.V. or any of its relevant affiliated companies ("GEA Food Solutions") herewith declares their Terms and Conditions of Purchase (TCP) as made available on www.gea-foodsolutions.com applicable to all contracts entered into by GEA Food Solutions for the purchase and/ or supply of all goods and/ or services from a supplier/ producer. GEA Food Solutions herewith explicitly rejects the applicability of any other contractual conditions unless it has expressly agreed thereto in writing. The TCP can also be sent to any applicant at simple request.
General Terms and Conditions of Purchase GEA Food Solutions (last updated: 2012.08.09)
‘Terms and Conditions of Purchase’:
these General Terms and Conditions of Purchase of GEA FS;
the party from whom GEA Food Solutions is purchasing goods and/or services or to whom GEA FS is (sub)contracting work;
the goods or services to be supplied or the work to be performed;
GEA Food Solutions B.V. and the relevant affiliated companies of GEA Food Solutions Group B.V..;
legal persons and companies as intended by Sections 24A and 24B, Book 2, of the Dutch Civil Code.
2.1 The applicability of the supplier’s general terms and conditions are explicitly excluded.
2.2 The Terms and Conditions of Purchase apply to all legal relationships of GEA FS whereby GEA FS acts as a (potential) buyer of goods or services or as a (potential) party contracting out work.
2.3 Deviation from the Terms and Conditions of Purchase is possible only if agreed in writing.
2.4 For the purposes of these Terms and Conditions of Purchase, ‘in writing’ is also defined as: by facsimile message, e-mail, EDI, the Internet, or other
3.1 All offers of the Supplier are irrevocable and valid for ninety (90) calendar days, unless agreed otherwise.
3.2 GEA FS is entitled to terminate any negotiations at any time without giving reasons and without any obligation for compensation
of any kind whatsoever.
3.3 A contract or a change therein shall take effect between GEA FS and the Supplier only in the event that the Supplier has confirmed the order in writing, or when GEA FS has accepted an offer of the Supplier in writing, or when the Supplier has commenced the performance of the Supply in accordance with the GEA FS order form. GEA FS is entitled to revoke any of the orders it has placed so long as the Supplier has not confirmed
the order in writing.
3.4 If other provisions have been agreed in the contract between GEA FS and the Supplier than those in the present Terms and Conditions of Purchase, the specific provisions in the contract shall prevail.
3.5 If GEA FS refers in the contract or the corresponding appendices to technical regulations, safety regulations, quality requirements or other regulations or requirements which are not appended to the contract, the Supplier shall be deemed to be acquainted with their contents, unless it notifies GEA FS in writing to the contrary without delay. GEA FS shall in that case provide the Supplier with further details of the said regulations or requirements.
3.6 If use is made in the performance of the contract of drawings, specifications, instructions, inspection specifications and similar documents provided by or approved by GEA FS, these shall form an integral part of the contract.
3.7 Variations to the work (more or less work) will be accepted by GEA FS only when agreed in writing with a person duly authorized by GEA FS.
4. Delivery time and terms of delivery
4.1 Unless agreed otherwise, the Supply shall be Delivered Duty Paid (DDP, INCOTERMS 2000) at the address specified by GEA FS.
4.2 Agreed delivery times are regarded as firm. By the mere act of exceeding the delivery period, the Supplier shall be in default without
further written notice.
4.3 If provision is made for a penalty on the grounds of a delayed delivery or performance, this penalty shall not waive GEA FS’s right to claim damages under the law. In addition to the aforementioned penalty and damages, GEA FS is entitled to require Supplier to meet its contractual obligations or to
4.4 If timely performance of the contract by the Supplier is not possible or is in imminent danger of being delayed, the Supplier shall inform GEA FS thereof without delay.
4.5 Partial deliveries may be made by the Supplier only with the prior consent of GEA FS and only when this does not result in increased costs for GEA FS. GEA FS may refuse to accept partial deliveries for which no prior consent has been given and return them for the account and risk of the Supplier. Delivery earlier than agreed shall always be subject to the prior written consent of GEA FS and shall not result in any change in the originally agreed terms of payment or warranty period.
4.6 In the event of GEA FS being unable to accept the Supply at the agreed time due to force majeure, default of its customers or a delay in delivery to its customers, or non-fulfillment or cancellation of the orders by customers, then the Supplier shall, at GEA FS’s request, postpone the
5. Packaging and transport
5.1 Any special requirements set by GEA FS in respect of packaging, transport and/or security shall, provided that they are notified in a timely manner, be duly observed by the Supplier. GEA FS is entitled to return the Supply to the Supplier, for the account and risk of the Supplier, in the event of failure to
5.2 The Supplier undertakes to take back, at GEA FS’s request and for the account and risk of the Supplier, the packaging materials used by the Supplier. GEA FS is also entitled to return such packaging materials to the Supplier for the account of the Supplier. Loan packaging provided by GEA FS shall be looked after with due diligence and insured by the Supplier and, if requested, returned to GEA FS at no charge.
6. Transfer of title and risk
6.1 Transfer of title to the Supply to GEA FS becomes effective as soon as the risk is transferred to GEA FS in accordance with the agreed Incoterm, in the absence of which the title is transferred on delivery to GEA FS at the agreed destination address. In the event of GEA FS making payment(s) prior to
6.2 If it has been agreed that the Supplier shall bear the responsibility for installation or assembly, then the Supplier shall bear all risk until the
6.3 If GEA FS provides the Supplier with goods for the performance of the contract, including raw materials, semi-finished products, materials and parts, models, specifications, drawings, software and information carriers, these goods shall remain the property of GEA FS. The Supplier shall keep these goods, in its capacity of lender, clearly marked as being the property of GEA FS, in safe custody and in good condition, such for the account of the Supplier, and shall bear all risk of loss or destruction of these goods. The Supplier is obliged to carry insurance for these goods, for its own account, during the time that it has these goods on loan. The Supplier shall ensure that these goods are used exclusively for the performance of the contract.
The Supplier shall return these goods to GEA FS forthwith, for its own account, after the contract has been executed or has expired.
6.4 If the Supplier uses the goods provided to it in accordance with Article 6.3 to create other goods, these goods shall be regarded as goods created on behalf of GEA FS and the Supplier shall keep these goods for GEA FS being the owner.
7.1 The prices are firm, exclusive of VAT, and based on delivery in accordance with the agreed Incoterm.
7.2 Additional costs which have not been explicitly accepted in writing by GEA FS prior to delivery are not eligible for payment.
8.1 The Supplier shall send itemized invoices to GEA FS within thirty (30) days after delivery or acceptance.
8.2 Payment shall be made within sixty (60) days after receipt of the invoice by GEA FS.
8.3 Payment by GEA FS does not imply acknowledgement by GEA FS that the Supply complies with the contract.
8.4 If GEA FS does not make the contractual payments on time, written notice of default must be sent to GEA FS. In the event of GEA FS
being liable to pay interest due to untimely performance of its payment obligations, this shall be equal to the refinancing interest rate of the
European Central Bank (ECB).
8.5 GEA FS is entitled to set-off valid claims in money terms received from the Supplier against its own claims, or the claims of GEA FS’s affiliated companies, which it has towards the Supplier.
9. Warranty and indemnity
9.1 Supplier is responsible for ascertaining exactly what is required for the Supply, failing which he shall be deemed to be acquainted with (a) the purpose for which the Supply is intended, and (b) the circumstances in which the Supply is to be made.
9.2 The Supplier warrants that:
(a) the Supply is complete and suitable for the purpose for which it is intended;
(b) the Supply is fully in accordance with the written requirements as set forth in the order, specifications, drawings, calculations and/or other documents provided by GEA FS;
(c) the Supply is of a good quality and free from defects in the design, workmanship and/or materials, and that new materials and skilled personnel are used for the performance of activities forming part of the Supply;
(d) the Supply at least complies with the relevant regulatory requirements of the European Union, regardless of whether the Supply is to be used inside or outside the European Economic Area (EEA), as well as the locally prevailing legal and regulatory requirements at the place of use, unless otherwise provided in the contract;
(e) it shall deliver the agreed result, regardless of whether the Supply concerns the supply of goods or the provision of services;
(f) the Supply comprises all relevant certificates, statements, declarations, installation instructions, operating instructions, specifications, drawings,
(g) in so far as the Supply is effected at a place outside the business areas and/or sites of the Supplier, the laws and regulatory requirements prevailing for that place shall be observed, as well as the regulations declared applicable to that place by GEA FS or its client.
9.3 The Supplier warrants that the Supply does not infringe any rights of third parties, including intellectual and industrial property rights and know-how,
9.4 The Supplier warrants that spare parts of the Supply and the maintenance required to keep the Supply in good condition may be acquired from the Supplier by GEA FS, or may be obtained by GEA FS, for a period of ten (10) years, at the ruling market prices.
10. Warranty period/repair of defects
10.1 Defects which are discovered during a period of 24 months after delivery, or, in the event that GEA FS and the Supplier have agreed on an acceptance test, 24 months after acceptance by GEA FS, shall be finally remedied by the Supplier in accordance with the provisions of this Article 10.
10.2 In the event of repair or replacement during the warranty period, a new warranty period shall be established for the repaired or replaced items and for all other items which were unusable as a result of the defect, and this new warranty period shall become effective from the time of commissioning or
10.3 The Supplier is obliged to remedy defects at the earliest opportunity, and at all events within a reasonable term set by GEA FS, by means of repair or replacement, at GEA FS’s discretion, at the location designated by GEA FS, unless GEA FS indicates that it will affect the repair or replacement itself,
10.4 The Supplier shall bear all the costs incurred to remedy the defects under warranty or on account of non-conformity, including, but not limited to, costs of materials, transport costs, accommodation and traveling expenses, installation and dismantling costs, and all other labour charges.
10.5 If the Supplier fails properly to fulfill this repair obligation and/or fails to complete it within the set term, as well as in urgent cases, GEA FS shall have the right to carry out the necessary repairs, or have them carried out by third parties, for the account and risk of the Supplier, and GEA FS shall notify the Supplier thereof as soon as possible.
10.6 The ownership and risk of the replaced items lies with the Supplier from the time of replacement. The Supplier shall collect these items, or have them collected, without delay, unless GEA FS makes a request to keep these items for investigation.
10.7 The Supplier is aware that GEA FS consigns the Supply to its clients all over the world. This does not invalidate a claim by GEA FS under warranty or on account of non-conformity, and the Supplier shall in that case remedy the defects in accordance with the provisions of this Article. GEA FS is also entitled to assign the warranty rights to its clients.
10.8 The provisions of this Article do not exempt the Supplier from its liability under the law.
GEA FS is not bound to examine the supplied/installed Supply at the time of delivery. GEA FS will notify the Supplier of the complaint in writing within two (2) months after the discovery of the defect or non-conformity. The Supplier shall in that case remedy the defects within a reasonable term set by GEA FS, in accordance with the provisions of Article 10.
12.1 Testing/inspection of the Supply may be carried out by or on behalf of GEA FS, at GEA FS’s request, either at the Supplier’s premises prior to delivery, or at GEA FS’s premises after delivery or at the premises of GEA FS’s client after delivery. If the testing/inspection takes place at the Supplier’s premises, the Supplier shall have the Supply ready for testing/inspection at such a time that the agreed delivery times can be achieved.
12.2 The Supplier shall cooperate in the testing/inspection, without further costs for GEA FS, and at GEA FS’s request provide reasonable manpower capacity and material assistance to GEA FS for the testing/inspection process. All the costs of or related to the testing/inspection, with the exception of GEA FS personnel costs or the costs of other persons appointed by GEA FS as representatives, are for the account of the Supplier. If the testing/inspection is delayed outside GEA FS’s control, or in the event of GEA FS rejecting the Supply during the testing/inspection process, then all additional costs and all the costs of subsequent tests/inspections (inclusive of the costs of GEA FS personnel and GEA FS representatives) shall be for the account of the Supplier.
12.3 In the event of GEA FS rejecting the Supply during the testing/inspection process, the Supplier shall be bound to submit the missing,
repaired or replacement Supply without delay for testing/inspection, without prejudice to all other rights and remedies of GEA FS. In that case,
all the provisions of this Article
12.4 The testing/inspection of the Supply by or on behalf of GEA FS does not infer or imply that the Supply complies with the warranties given in Article 10 or that it is in conformity with the contract.
13. Acceptance test
13.1 If an acceptance test has been agreed on between GEA FS and the Supplier, the Supplier shall in that case submit the supplied or installed Supply for an acceptance test, on a date to be agreed on between the parties in question, for the purpose of determining whether the Supply complies fully with the contract. Prior to the acceptance test, GEA FS and the Supplier shall lay down, in joint consultation, the procedure to be followed during the acceptance test. The Supplier shall not offer the supplied/installed Supply for an acceptance test if it knows, or may reasonably assume, that the supplied/installed Supply will not successfully pass the acceptance test.
13.2 Within a term to be agreed on between GEA FS and the Supplier, GEA FS shall carry out the acceptance test in cooperation with the Supplier.
13.3 The acceptance test shall be considered as being successfully completed when the Supplier has received written notification to that effect from GEA FS, where appropriate stating any minor defects, which do not prevent the commissioning of the supplied/installed Supply, and which minor defects the Supplier shall remedy, at no charge, within five (5) working days after receipt of the notification.
13.4 If the acceptance test is not successfully completed, the Supplier shall modify the supplied/installed Supply, within five (5) working days after the
13.5 If an acceptance test has failed to be successfully completed on more than three occasions, GEA FS shall be entitled to terminate the contract with the Supplier, without any obligation to pay costs or compensation of any kind whatsoever.
The Supplier shall carry adequate insurance for any liabilities arising both from its legal relationship with GEA FS and under the law. On first request, GEA FS shall be allowed to inspect the insurance policies taken out for this purpose.
15. Industrial/intellectual property rights - confidentiality
15.1 All (intellectual/industrial) property rights to the Supply, drawings, specifications, manuals, documentation, samples, software, etc. provided by GEA
15.2 If the Delivery consists of the design/modification of software, the Supplier shall, on first request of GEA FS, hand to GEA FS at no charge the object code, the source code and all documentation associated therewith. All this shall be provided in such a fashion that GEA FS can make effective and immediate use thereof without any further work or cost on the part of GEA FS.
15.3 The Supplier has an obligation of secrecy vis-à-vis third parties with regard to:
If no contract is concluded, or in the event that a contract is terminated or expires, the Supplier shall return to GEA FS forthwith, for its own account,
everything it has received from GEA FS.
15.4 All orders placed by GEA FS are confidential and shall not be made public by the Supplier for publicity or sales promotion purposes, unless agreed otherwise in writing.
16. Suspension and termination
16.1 In the event of the Supplier’s failure to fulfill its obligations under the contract, and in the event of bankruptcy or temporary suspension of payments,
16.2 If GEA FS is of the opinion that there is sufficient and strong justification for believing that the Supplier will not fulfill its obligations towards GEA FS
16.3 All rights and claims that GEA FS might have or acquire against the Supplier in such cases shall immediately become due and payable in full.
16.4 Any and all extra judicial costs, explicitly including the serving of summonses, the making of proposals (for settlement), and other preparatory acts, and the legal costs incurred by GEA FS as a result of the Supplier’s non-performance, shall be charged to the Supplier.
17. Force majeure
17.1 In the event of a temporary force majeure situation, the Supplier shall be entitled to suspend performance of the contract for a reasonable term not exceeding four (4) weeks, subject to the condition that the Supplier immediately notifies GEA FS thereof after the circumstances resulting in force majeure have occurred and stating the cause of the force majeure. If the Supplier is unable to honor its obligations under the contract after the end of the said four (4) weeks, GEA FS shall be entitled to cancel the contract, without any obligation for compensation of any kind whatsoever or payment of costs. In the event of a continuing force majeure event, the Supplier is obliged immediately to notify GEA FS thereof and GEA FS is entitled immediately
17.2 Indicatively but not restrictively, the following events shall always be for the account of the Supplier: industrial dispute, labour lockout, labour
18. Assignment and pledging
The Supplier is not entitled to assign the performance of the contract or any part thereof to third parties, or to cede or pledge to third parties any rights or
claims that the Supplier may have against GEA FS under the contract, without the written consent of GEA FS.
19. Other provisions
19.1 Should individual provisions of these Terms and Conditions of Purchase be invalid, void, or unenforceable in whole or in part, this shall not affect the remaining provisions that shall remain in force. In such cases, the parties to the contract undertake to agree to replace the said provisions with provisions that achieve as far as possible the aim and meaning intended by the invalid, void, or unenforceable provisions.
19.2 If parties do not enter into an agreement and after termination, dissolution or nullification of the agreement for whatever reason, these Terms and Conditions of Purchase continue to apply insofar as they have independent significance and/or insofar as required for the regulation of the consequences of the termination, dissolution or nullification, including but not limited to the articles 15 and 20.
20. Applicable law and jurisdiction
20.1 All legal relationships between GEA FS and the Supplier are governed and will be interpreted solely in accordance with Dutch law, with the exclusion of The United Nations Convention on the International Sale of Goods (CISG).
20.2 Both parties will try to solve quickly, in good faith any dispute, controversy or claim arising out the contract or correlated disputes by means of negotiating. If the issue cannot be solved by negotiating the dispute will be escalated to senior management of both parties, who then will try to solve the dispute. If the dispute cannot be solved by means of negotiating both parties will attempt to reach a decision over the dispute by means of mediation in the Netherlands according the rules and procedures of ABC (ADR Centrum voor het Bedrijfsleven).
20.3 If the dispute is not solved by means of non-obligatory means within 90 days after the start of the procedure described in 20.2, a final and exclusive decision over the dispute will be taken by means of arbitration in ‘s-Gravenhage, the Netherlands. Here the Dutch law will be applicable. The language of the arbitration will be English. The arbitration will come in place of any other solution and the verdict will be final, binding and realizable by any court
that is competent in these matters.
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